Program Management and Data Governance Systems for Public Health Organizations
Operational systems that connect your programs, unify your client data, and produce the reporting your funders require, built for the compliance environment public health organizations operate in.
What We See
Your Programs Run on Grant Funding. Your Systems Don't Know That.
Public health organizations manage multiple grant-funded programs, each with its own reporting requirements, client populations, and compliance obligations. Most of that program data lives in spreadsheets because no system was built to hold all of it together.
Program Data Managed in Spreadsheets Your Funders Can't See
Grant-funded programs are tracked in tools that can't produce the outcome data CDC, HRSA, or state agencies require. Every reporting deadline becomes a manual extraction and reconciliation effort instead of a data pull.
The Same Client in Multiple Systems With No Connection Between Them
Without a data governance layer, the same individual appears across multiple programs with no way to link them. You can't measure outcomes across services, and you can't demonstrate the impact your funding is supposed to produce.
Funder Reporting Assembled by Hand Before Every Deadline
Federal and state submissions require extracting data from multiple programs and reconciling it manually every cycle. The process depends on specific staff members who understand where the data lives. When those people leave, so does the institutional knowledge.
Our Approach
Built Around Your Operations, Not Around a Generic Platform
We start by mapping how your organization runs, then design systems that fit those workflows. Not the other way around.
Phase 1
Assess
We map every program, workflow, compliance dependency, and manual process before any design work begins. You get a complete picture of your operational environment. We get the clarity we need to commit to the long-term engagement.
Typical timeline: 3 to 4 weeks. A focused engagement where we prove we understand your environment before we commit to owning the problem.
Phase 2
Build
Systems are built in phases while your programs keep running. HIPAA and data governance requirements are built into the architecture from the start, not addressed after. No big-bang cutovers.
Each phase has defined milestones and acceptance criteria. You sign off before we move to the next phase.
Phase 3
Manage
We host and maintain what we build. When regulatory requirements shift or your operations change, we update the system. No handoff to your IT team. No vendor that disappears after go-live.
Ongoing SLA-backed hosting with a named point of contact and defined response times.
Compliance Fluency
We Know the Frameworks Your Auditors Use
Our team understands healthcare compliance requirements at the implementation level, not the checkbox level.
- HIPAA Security Rule Administrative, physical, and technical safeguard requirements built into architecture from day one.
- HITECH Act Breach notification requirements and enhanced enforcement addressed in system design and incident response documentation.
- 42 CFR Part 2 Substance use disorder record confidentiality requirements handled at the data model level for organizations that need it.
- NIST CSF Risk management framework alignment for organizations under federal grant requirements or preparing for HIPAA audits.
- BAA-Ready Architecture All third-party services and hosting infrastructure are selected and configured to support Business Associate Agreement requirements.
- Audit Documentation System documentation, access logs, and change records maintained in a format designed to support OCR audit and internal review.
Start With a Conversation About Your Systems
We begin every engagement with an assessment, not a proposal. Before we recommend anything, we map how your operations run.